Automatically Forward emails in Outlook desktop app

Automatically Forward Emails in Outlook Desktop app

Automatically Forward Email in Outlook Desktop App

Instructions for outlook client (local outlook) 

Windows 

  1. Select “File” > “Rules and Alerts“. 
     

  1. From the “E-mail Rules” tab, choose “New Rule…“. 
     

  1. Select under “Start from a template or from a blank rule” select “Check messages when they arrive“, and click “Next“. 
     

  1. If you wish to only forward certain messages, you can select conditions for each message that gets forwarded. If you want all your messages to be forwarded, leave everything unchecked. You will get a message that says “This rule will be applied to every message you receive. Is this correct?” Select “Yes“. 
     

  1. Check “forward it to people or distribution list“. This option might say “forward it to people or public group” on certain versions. In the lower pane, click the “people or distribution list” or “people or public group” link. 
     

  1. This will open the “Rule Address” window with the address book. Search for the email address(es) to which you would like to forward your mail. You can also just type the full email addresses in the “To” field. Select “OK” then “Next” when done. 
     

  1. The box to setup exceptions appears. Select any exceptions you would like to apply to this rule and select “Next“. Most users leave this blank. 
     

  1. Under “Specify a name for this rule“, give your rule a name. Check the box for “Turn on this rule” if you would like Outlook to start forwarding messages now. Check “Run this rule now on messages already in Inbox” (rarely used) if you would like Outlook to forward everything that is already in your Inbox . Click “Finish” and you’re done. 
     

  

Instructions for classic Outlook on the web 

  1. At the top of the page, select Settings  > Mail. 

  1. In the Options menu, select Mail > Accounts > Forwarding. 

  1. Do one of the following: 

  • To turn on forwarding, select Start forwarding, enter the forwarding email address and select Save. 

Note: Select the Keep a copy of forwarded messages check box if you want a copy of the original message to remain in your mailbox. 

  • To turn off forwarding, select Stop forwarding and select Save. 


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